Exhibitor Resources 2017-10-09T22:29:26+00:00

Shipping Fresh Produce to Viva Fresh Expo


Any fresh produce that is shipped directly to the Austin Convention Center or Hilton Hotel will be refused and sent back.

Exhibitors may make personal deliveries to the Austin Convention Center within these restrictions:

  • You may only make deliveries during the designated exhibitor move-in times
  • You may park in the loading dock/service yard if and only if there is room and only to unload load.
    • If there is not room at the loading dock, you may park on the street or in the convention center parking ramp.
  • If you are hand carrying items into the Exhibit Hall, you must do so through the service yard and loading dock – you are not allowed to move-in items through the main entrance doors to the convention center.
  • The convention center does not provide dollies to move item.


CH Robinson via Brother’s Produce Austin will provide this storage and final mile delivery service at no charge for our registered exhibitors. It is the exhibitor’s responsibility to get their products to Brother’s Produce as instructed above. If these instructions are not followed, CH Robinson and Brother’s Produce will not be responsible if your product is not delivered to the convention center.

Serving Food

Exhibitor Services Provided by Freeman Company

We’ve developed an Exhibitor Resource Kit to assist you in answering key questions and providing all the details about your booth space, click here to view and download.

Ordering Booth Materials:

You’ll have the option to order additional booth materials (such as electrical, internet access and any additional furnishings) directly from Freeman and booth materials can be shipped in advance of the Expo. View details with Freeman’s Exhibitor Services Kit

Freeman is the official Exhibitor Services Contractor for the Viva Fresh Produce Expo. Each Exhibitor will receive the following booth package from Freeman with their booth space:

  • 8′ high backwall and 3′ high-side drape
  • All booth spaces are 10′ wide and 8′ long
  • One 7″ x 44″ one-line ID Sign
  • One 6′ x 30′ skirted table
  • Two side chairs
  • One waste basket



Exhibitor Schedule and Key Due Dates

  • Advanced Freight Receiving Start Date: Friday, March 24
  • Advanced Freight Deadline: Friday, April 14

Freeman Standard Freight Pricing: $76 per 100 weight

*Please note, Freeman can receive freight after the deadline and up until the day before Exhibitor setup on Friday, April 21, but there will be an additional $19 per 100 weight added to their standard freight price for this.

Schedule for the Expo set up and move out is as follows:

Expo Set Up:

  • Friday, April 21, 2017 from 2:00 pm – 6:00 pm
  • Saturday, April 22, 2017 from 7:00 am – 10:30 am

Expo Move Out:

  • Saturday, April 22 at 4:30 pm – 8:00 pm


Exhibitor Cancellation Policy:

  • If an exhibitor cancels within 90 days of the Viva Fresh Expo start day of April 20, they will receive a full refund.
  • If an exhibitor cancels 60 days from the start date of April 20, they will receive a 50% refund.
  • If an exhibitor cancels 30 days or less from the start date of April 20, they will not receive a refund.

Rules and Guidelines: To download the rules and guidelines, please use the button below.

Download Rules and Guidelines

Download the Email Signature for Viva Fresh 2017!